Ebyte Infotech

Privacy Notice

Ebyte Infotech ("Ebyte Infotech", "Company", "we", "our", or "us") respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, store, and protect personal data when you use our website, engage our services, apply for employment opportunities, or otherwise interact with us.

This policy has been prepared in accordance with:

  • General Data Protection Regulation (EU) 2016/679 ("EU GDPR")
  • UK General Data Protection Regulation ("UK GDPR")
  • UK Data Protection Act 2018
  • Privacy and Electronic Communications Regulations (PECR), where applicable
  • Other applicable data protection laws in countries where we operate

This policy applies to all personal information processed by Ebyte Infotech in connection with its global business operations.

1

Who We Are

Ebyte Infotech is an international technology consulting company providing services including:

  • IT Consulting
  • Software Development
  • Web & Mobile Application Development
  • Cloud & Digital Transformation
  • Recruitment & Staffing
  • Resource Outsourcing under Statements of Work (SOW)
  • Managed Technology Services

Depending on the services provided, Ebyte Infotech may act either as a Data Controller or a Data Processor under applicable data protection laws.

2

Information We Collect

Depending upon your relationship with us, we may collect the following categories of personal information.

Candidates

  • Name
  • Contact details
  • CV / Resume
  • Employment history
  • Qualifications
  • Skills
  • References
  • Right-to-work documentation
  • Interview notes
  • Salary expectations
  • Background verification information where legally permitted

Employees & Contractors

  • Personal details
  • Contact information
  • Payroll information
  • Tax identifiers
  • Bank account details
  • Emergency contact information
  • Employment records
  • Performance and training records

Clients & Business Contacts

  • Business contact details
  • Company information
  • Job title
  • Email address
  • Telephone number
  • Contract information
  • Billing details
  • Communication records

Suppliers & Vendors

  • Contact information
  • Banking details
  • Tax information
  • Contract details

Website Users

When you visit our website we may collect:

  • IP address
  • Browser type
  • Device information
  • Website usage data
  • Cookies
  • Analytics information
  • Marketing preferences where consent has been provided

Special Category Data

Where required by law or necessary for recruitment or employment purposes, we may process limited special category personal data such as health information, disability information, diversity data, or criminal background information where legally permitted.

3

How We Collect Information

We may collect personal information:

  • Directly from you
  • Through our website
  • During recruitment processes
  • During contract negotiations
  • Through client engagements
  • From publicly available professional sources
  • Recruitment platforms
  • Professional networking websites
  • References
  • Cookies and analytics technologies
4

Why We Process Personal Data

We process personal information for legitimate business purposes including:

  • Delivering IT consulting services
  • Software development
  • Recruitment and staffing
  • Resource outsourcing
  • Project delivery
  • Client relationship management
  • Contract administration
  • Payroll processing
  • Supplier management
  • Customer support
  • Compliance with legal obligations
  • Security monitoring
  • Fraud prevention
  • Business continuity
  • Internal reporting
  • Improving our services
  • Marketing communications where permitted
5

Lawful Basis for Processing

Where required by GDPR, we process personal data under one or more of the following lawful bases:

  • Performance of a contract
  • Compliance with legal obligations
  • Legitimate business interests
  • Consent
  • Protection of vital interests
  • Public interest where applicable
Where consent is required, you may withdraw your consent at any time without affecting the lawfulness of processing carried out before withdrawal.
6

Sharing Personal Information

We may share your information with:

  • Clients
  • Business partners
  • Recruitment partners
  • Payroll providers
  • Cloud service providers
  • IT support providers
  • Professional advisers
  • Auditors
  • Financial institutions
  • Government authorities
  • Courts and law enforcement agencies where legally required

We require all third parties processing personal information on our behalf to maintain appropriate confidentiality and security standards.

We do not sell your personal information.
7

International Transfers

As a global organization, Ebyte Infotech may transfer personal information between countries where we operate or where our trusted service providers are located.

Where personal information is transferred outside the United Kingdom or European Economic Area, appropriate safeguards will be implemented including, where applicable:

  • Standard Contractual Clauses (SCCs)
  • UK International Data Transfer Agreement (IDTA)
  • UK Addendum to the EU SCCs
  • Transfers to countries recognized as providing adequate protection
  • Other lawful transfer mechanisms permitted under applicable legislation
8

Data Security

Ebyte Infotech maintains appropriate technical and organizational measures designed to protect personal information from accidental or unlawful destruction, loss, alteration, unauthorized disclosure, or access.

Security measures may include:

  • Encryption
  • Secure cloud infrastructure
  • Access controls
  • Multi-factor authentication
  • Network monitoring
  • Security awareness training
  • Regular vulnerability assessments
  • Secure backup procedures
Although we use commercially reasonable safeguards, no method of transmission over the Internet or electronic storage is completely secure.
9

Data Retention

We retain personal information only for as long as necessary to:

  • Provide our services
  • Fulfil contractual obligations
  • Comply with legal requirements
  • Resolve disputes
  • Protect our legitimate interests

When personal information is no longer required, it is securely deleted, anonymized, or destroyed in accordance with our internal retention procedures.

10

Cookies

Our website uses cookies and similar technologies to:

  • Operate the website
  • Improve functionality
  • Remember user preferences
  • Analyze website traffic
  • Enhance user experience

Where required by law, we obtain your consent before placing non-essential cookies on your device.

Please refer to our separate Cookies Policy for further information.

11

Marketing Communications

Where permitted by law or where you have provided consent, we may send information regarding our services, events, newsletters, and industry updates.

You may opt out of marketing communications at any time by using the unsubscribe link contained in our emails or by contacting us directly.

12

Your Privacy Rights

Subject to applicable law, you may have the right to:

  • Access your personal information
  • Correct inaccurate information
  • Request deletion of your data
  • Restrict processing
  • Object to processing
  • Withdraw consent
  • Request data portability
  • Object to direct marketing
  • Request review of automated decisions where applicable
  • Lodge a complaint with the relevant supervisory authority

We will respond to requests within the timeframes required by applicable law.

13

Children's Privacy

Our services are intended for businesses and professionals.

We do not knowingly collect personal information from individuals under the age of 16 without appropriate parental or legal guardian consent where required by law.

14

Third-Party Websites

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of those websites.

Users should review the privacy policies of third-party websites before providing personal information.

15

Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect:

  • Changes in legislation
  • Regulatory guidance
  • Business operations
  • Technology
  • Industry best practices

The latest version will always be published on our website together with the effective date.

16

Contact Us

If you have any questions regarding this Privacy Policy or wish to exercise your data protection rights, please contact:

Privacy Officer

Ebyte Infotech

Email: privacy@ebyteinfotech.co.uk

Registered Office: 71 Stanley road , Hounslow , TW3 1YA

Where applicable, individuals located in the United Kingdom may also lodge complaints with the Information Commissioner's Office (ICO). Individuals in the European Union may contact the competent supervisory authority in their country of residence.

By using our website or engaging with our services, you acknowledge that you have read and understood this Privacy Policy.